Privacy Statement
Your privacy is of great importance to Peace of Mind Psychology and we are committed to complying with the terms of the General Data Protection Regulation (GDPR) regarding the responsible and secure use of your data.
Peace of Mind Psychology has a legitimate interest in processing personal data in order to provide psychosocial services. The purpose of this statement is to let you know what personal information we collect and hold, why this data is collected, how long it is kept and what your rights are with regards to this personal data. Peace of Mind Psychology is registered with the Information Commissioners Office (ICO).
When you are referred for psychosocial services with us you will be asked to consent to the processing of your data under the terms of this policy. I will abide by this privacy statement.
What information does Peace of Mind Psychology collect?
I collect personal data such as name, address, date of birth, gender, GP/medical practitioner details, next of kin, telephone numbers and email address. I also collect any data you give us regarding personal and family background, alongside potentially sensitive data relating to medical and mental health conditions.
What does Peace of Mind Psychology use your information for?
I use your information in the following ways:
What information does Peace of Mind Psychology share?
I will not share any information about you with other organisations or people, except in the following situations:
Under the GDPR, you have the right to:
This document is a work in progress and may be modified from time to time.
May 2018
Your privacy is of great importance to Peace of Mind Psychology and we are committed to complying with the terms of the General Data Protection Regulation (GDPR) regarding the responsible and secure use of your data.
Peace of Mind Psychology has a legitimate interest in processing personal data in order to provide psychosocial services. The purpose of this statement is to let you know what personal information we collect and hold, why this data is collected, how long it is kept and what your rights are with regards to this personal data. Peace of Mind Psychology is registered with the Information Commissioners Office (ICO).
When you are referred for psychosocial services with us you will be asked to consent to the processing of your data under the terms of this policy. I will abide by this privacy statement.
What information does Peace of Mind Psychology collect?
I collect personal data such as name, address, date of birth, gender, GP/medical practitioner details, next of kin, telephone numbers and email address. I also collect any data you give us regarding personal and family background, alongside potentially sensitive data relating to medical and mental health conditions.
What does Peace of Mind Psychology use your information for?
I use your information in the following ways:
- To provide clients with psychosocial services requested.
- To notify you about changes to your appointments and services.
- To fulfil any administrative, legal, ethical and contractual obligations.
What information does Peace of Mind Psychology share?
I will not share any information about you with other organisations or people, except in the following situations:
- Consent – I may share information with relevant medical professionals or others whom you have requested or agreed I need to contact.
- Serious harm – I may share your information with the relevant authorities if I have reason to believe that this may prevent serious harm being caused to you or another person.
- Compliance with law – I may share information when the law requires us to - i.e. safeguarding, terrorism, drug trafficking and serious crime.
- Clinical Will– I have a clinical will, which means in the event of your therapist’s sudden death or a serious accident or illness, a named colleague will be able to access the contact details, so that clients can be notified.
- Supervision– It is an ethical requirement for any clinician offering psychosocial services to have regular supervision. Any supervisor used is an accredited member of the relevant accrediting body and works within their ethical framework. Supervision would not usually involve disclosure of identifying information.
- All information you provide is stored as securely as possible. I will take all reasonable precautions to prevent the loss, misuse or alteration of information given.
- All paper forms and correspondence are kept in a locked filing cabinet. All electronic files are kept on password-protected devices with virus protection software.
- All information is limited to Peace of Mind psychology and the allocated person in the therapists’ living will. Any personnel that have access to these files abide by this privacy statement and/or hold their own privacy statement that complies with the GDPR terms.
- Formal reports are password protected and/or they are sent through a secure encrypted service such as Dropbox.
- If process notes are made they are kept separate from any identifiable personal information.
- For live chat or audio-webcam appointments, wherever possible, we will use Zoom which features end-to-end encryption for added security.
- Whilst I endeavour to keep our systems and communications protected against viruses and other harmful effects, I cannot bear responsibility for all communications being virus free.
- Client notes and other documentation are destroyed seven years after the end of the psychosocial services offered.
- Any known data breaches will be reported to the ICO within 72 hours.
- Any requests for personal data need to be made through a data subject access request and will be supplied within one month.
- Peace of Mind’s website, www.seekpeaceofmind.com is maintained by Weebly. Your details are not stored on their systems for any contact requests made through them.
- If clients choose to contact Peace of Mind Psychology by text or mobile phone, numbers are stored under first name and last initial as opposed to full names.
Under the GDPR, you have the right to:
- Access your personal data - Rectify, erase or restrict your data - Object to the processing of your data - Request transfer of data (data portability).
- You may withdraw your consent for Peace of Mind Psychology to hold and process your data at any time. However, if you do this while actively receiving psychosocial services, the services would have to end. You can withdraw your consent by stating this on an email to jodie@seekpeaceofmind.com
- If you have any concerns about the way Peace of Mind Psychology handles your data please contact jodie@seekpeaceofmind.com If you feel this has not been resolved effectively you have the right to contact the Information Commissioners Office (www.ico.org.uk)
This document is a work in progress and may be modified from time to time.
May 2018
